SMLA is hiring an office administrator, a key role in our efforts to keep SML clean and safe.
Job Title: Office Administrator
Reports to: President of the Board of Directors
Location: SMLA Office, 400 Scruggs Road, Moneta, VA
Employment Type: Part-Time, up to 24 hours per week
Salary Range : $18-20 per hour
Position Summary:
The Office Administrator plays a key role in the operations of the SMLA office, supporting organizational efficiency, financial accuracy, membership management, and a positive experience for members, visitors and volunteers. This role requires a proactive, organized, and resourceful individual who can work both independently and collaboratively to meet the operational goals of the organization. The SMLA office is open during daytime hours on weekdays.
Key Responsibilities:
Membership Support, Financial Administration & Board Assistance
- Process membership applications, renewals, payments, donations, and invoices
- Maintain records for incoming checks, map sales and memberships
- Prepare reports for membership trends
- Prepare mailings for membership renewal postcards
- Contact members and constituents via email and telephone regarding payments, renewals and donations
- Perform a variety of bookkeeping tasks in QuickBooks Online including vendor invoices and bank deposits
- Reconcile financial transactions in the membership database and QuickBooks online
- Assist the Board of Directors on projects, events and committees
Office Operations
- Handle incoming correspondence, including mail, email, and phone calls, directing them to the appropriate parties
- Greet and assist office visitors, creating a welcoming and professional environment
- Manage inventory and ordering of office supplies
- Coordinate maintenance of office equipment and liaise with vendors when necessary
- Maintain organized and efficient filing systems (physical and digital)
- Support recruitment, scheduling, and supervision of office volunteers
Qualifications:
- Previous experience in office administration or related role
- Strong organizational and time-management skills
- Bookkeeping and data entry experience
- Proficiency in Google Workspace (and related tools) and familiarity with membership database systems
- Excellent verbal and written communication skills
To Apply:
Please submit a letter of interest with qualifications and resume to vp@smlassociation.org by August 22, 2025.
